HARWICK INSTITUTE FOR COGNITIVE RESEARCH
BEHAVIORAL SCIENCES DIVISION

MEMORANDUM

TO:   Laboratory Directors, Behavioral Sciences Division
FROM: Program Coordination Office
RE:   Division 42 Subject Follow-up — Third Quarter 1988
DATE: August 14, 1988
CLASSIFICATION: RESTRICTED DISTRIBUTION

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This memorandum serves as notice that third-quarter (Q3 1988) follow-up
assessments for the Division 42 subject cohort are now overdue.

Laboratory directors are requested to submit updated status reports
for all assigned subjects no later than September 1, 1988. Report
forms are attached (Form Q3-88-S). Directors who have not received
their current subject assignment lists should contact this office.

PRIORITY FOLLOW-UP

The following subject categories require priority attention this quarter:

  1. Subjects with documented high-expression profiles identified
     prior to 1975, regardless of current contact status. If contact
     has lapsed, please indicate last known location and date of last
     confirmed contact.

  2. Subjects with confirmed skip-generation indicators in family
     record. These subjects are flagged in the assignment system
     with marker code SG. If you are uncertain whether a subject
     carries this marker, contact this office.

  3. Any subject for whom contact has lapsed greater than 18 months.
     These cases require escalation to senior program coordination
     before the end of Q3.

CONTACT PROTOCOLS

All follow-up contact with Division 42 subjects must be coordinated
through this office. Direct researcher contact with subjects outside
of scheduled assessment windows is not authorized and has not been
authorized since the January 1986 protocol revision.

If a subject initiates unsolicited contact with a researcher, the
researcher is required to notify this office within 48 hours.

If a subject asks questions about the nature or purpose of the
research program, researchers should follow the standard response
protocol (Appendix C of the 1986 handbook). Do not improvise.
Do not refer subjects to external resources. Do not confirm or
deny the existence of prior program phases.

DOCUMENTATION REMINDER

All subject contact records must be stored on the restricted
filesystem, not on individual workstations or removable media.
The restricted filesystem is backed up nightly. Individual
workstations are not. A number of Q2 contact records were submitted
as paper forms rather than entered into the system. This is not
acceptable going forward.

UPCOMING: Q4 ASSESSMENT WINDOW

The Q4 assessment window will open October 15. Scheduling
information will be distributed in late September. Directors
should anticipate increased subject contact volume in Q4 due
to the expanded cohort additions approved at the June review.

Questions regarding this directive or the Division 42 subject
assignments should be directed to Program Coordination. Do not
route Division 42 inquiries through general administrative channels.

This memorandum is FOR INTERNAL USE ONLY.

Attachments:
  — Form Q3-88-S: Subject Status Report
  — Priority Contact List, Division 42, Current Cohort
  — Appendix C excerpt: Standard Subject Response Protocol

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Program Coordination Office
Harwick Institute for Cognitive Research